About Savor the Valley

Official Savor the Valley Website

Savor the Valley is a Shenandoah Valley Tasting Event raising money for CCAP and being held in Winchester, VA, highlighting our community's variety of local businesses, in an effort to raise awareness about food insecurity. Patrons can purchase tickets for a select number of tastes among our Restaurant and Food Truck vendors/partners who are located in communities within an hour’s distance.  Through our partnership with the Museum of the Shenandoah Valley, all ticket purchasers will also gain complimentary access to the Museum's Galleries and Gardens. 

This is a unique opportunity for you, as a Shenandoah Valley located Restaurant or Food Truck, to contribute to the community by marketing your delicious food and business to an anticipated 3000 visitors. This is your chance to get creative or stick with tradition, either way put your best foot forward. Showcase your Restaurant or Food Truck  in a single tasty dish. Tickets are selling for approximately $5 per taste, so keep this in mind when impressing the attendees!

There will be opportunity to offer a taste of your food, highlighting your cuisine and/or theme, AND also market your brand to all who participate, contributing to a community event that we can all be proud of and enjoy annually.  Bring to-go menus, coupons, collateral of your liking… this booth space is yours to decorate and present to the public as you wish.

SAVOR THE VALLEY IS A RAIN OR SHINE EVENT

Location Information

  • April 5th 2025 from 11:00 AM to 4:00 PM EDT
  • Museum of the Shenandoah Valley
  • 901 Amherst St, Winchester, VA, 22601 US
  • Google, Bing, MapQuest

Participation Details

SAVOR THE VALLEY IS A RAIN OR SHINE EVENT

WHAT YOU GET:

  • Booth Spaces are limited by cooking method: Propane Permitted (30 Booths), Electric 20amp Access (18 Booths), No Heat/Cooking (26 Booths). Sign up early to secure the booth that best suits your needs, all booths are first come/first serve by cooking method.  
  • 10x10 Booth Spaces within the Tents will be selected by lottery by cooking option
  • Two (2) Tables; One will be patron facing
  • Tablecloths for both tables
  • Cocktail Plates for Service (utensils and/or alternative plating will not be provided and will be the responsibility of the restaurant)
  • Cocktail Napkins for Service
  • Booth/Location Signage
  • Printed Map/Passport (Additional Details Below)
  • Identification in the Booth Map; booth location, Restaurant or Food Truck name, tasting item, allergen information
  • Opportunity to participate in post event discount marketing page.

SAVOR THE VALLEY MARKETING:

  • Announcement of Participating Restaurants and Food Trucks on our Facebook and Instagram Pages (logo used if uploaded with registration)
  • Monthly Update Announcement of Participating Restaurants and Food Trucks on the Winchester Foodie Review Facebook Group and other local pages
  • Placement on the Website Restaurant and Food Truck Page noting participants
  • Link to Participating Restaurant and Food Truck websitse on Savor the Valley Website
  • Ticket holder email (Mid-March) announcing final list Restaurant and Food Truck Participants
  • Passport Marketing
  • Opt-In 10% Discount for April
  • Event Marketing for Favorite Taste (Digital Poll):  Winners will be announced on social media and our Website.  Prizes for the top 3 winners will be announced. 
  • Post Event Marketing including, but not limited to, Post Event Emails, Social Media Marketing, Favorite Taste Result Marketing, etc.

 RESTAURANT CONTRIBUTION:

  • All plate prep, heating elements and Board of Health requirements/needs; cookware, propane stove/propane (if applicable), sanitizer/quat, handwashing, proper food handling, etc.
  • Anticipate up to 3000 patrons
  • Prepare at minimum 500 tastes
  • A tasting that highlights your fare/theme.  Tastes are to be a single portion, and you’ll want to ensure value, putting your best foot forward.  Think single serving appetizer bite, a bit larger than an amuse bouche
  • Due to printing timelines, Logos, Tasting Item and Dietary Notes are due by March 7, 2025.  If this is not provided, your booth number will be noted, but your food item will be omitted.
  • Staff for service

Additional Details/Marketing

MAP/ADVERTISING NOTES:

The passport booklet will highlight restaurants participating in a 10% off discount through April 30, 2025.  Any event participants who care to take advantage of the offer must present the booklet at the establishment.  Offers cannot be combined and are applicable to one per table; excludes Liquor, Beer and Wine. If you are an establishment that would like to participate, please check the box in the registration details and you will be added to the page.

MULTIPLE BRANDS:

If you are hosting Multiple Brands and need to be in proximity to each other, please note the brand below in the registration details.  We cannot guarantee directly adjacent spaces, particularly as the layout is dictated by fire code, but we can ensure near proximity.

Cost and Set Up Details

EVENT DATE/TIME: Saturday, April 5, 2025

Event Time 11-4

Set Up 8am – 10:30am (Cars MUST be parked off grounds by 10:30am)

Breakdown through 6pm

COST:

$100 per booth

Due to Health Department Reporting requirements, all registration must be completed by 3/7/25. 

Register Today

  • This is a booth space available to restaurants who would like to cook on site using Propane.

  • This is a booth space available to restaurants who would like to cook using Electric Appliances on site. You will have access to one (1) outlet for this option.

  • This is a booth space available to restaurants serving a cold option or do not need to cook on site.

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Registration Details

You will be able to register more than one establishment through this form.  Please also use the above field to note the name of other restaurants you will be registering for the event.  Savor the Valley will gladly work with restaurants to ensure close proximity of brands for ease of execution day of.  We cannot guarantee adjacent placement, and will ensure near proximity for any participants hosting more than one booth.  Please note that booth placement is directly affected by fire code and will dictate proximity.

The printed passport will have a key informing participants of allergens in the menu offerings.  Please check all allergens that are in the menu item(s) you will be providing.  The key will indicate these allergens exist in the menu items noted.

By checking this box you agree to be highlighted on the 10% Discount offering page for participants. Participants must present the booklet at the establishment to get the discount. The commitment is through 4/30/2025 for 10% off the food. Offers cannot be combined, one use per table, excludes Liquor, Beer and Wine. Should restaurants care to add additional discounting or incentives at their establishment and not printed in the booklet, they are welcome to.

I understand that if I do not provide menu, allergy and logo information upon registration, the deadline to do so is 03/07/2025. All information can be provided via email to [email protected].

Hold Harmless Agreement

Event Name: Savor the Valley
Date: 04/05/2025

1. Agreement Overview:
The undersigned participant agrees to hold harmless Savor the Valley, Inc. its owners, members, employees, and agents from any claims, damages, or liabilities arising from participation in the event.
2. Assumption of Risk:
The participant acknowledges that there are inherent risks associated with the event and voluntarily assumes all such risks.
3. Indemnification:
The participant agrees to indemnify and defend Savor the Valley, Inc. against any claims made by third parties arising from the participant’s actions during the event.
4. Governing Law:
This agreement shall be governed by the laws of the state of Virginia.
5. Acknowledgment:
By signing below, the participant acknowledges that they have read and understood this agreement.

Board of Health Documents and Operations Recommendations

I hereby acknowledge receipt of the VA/Lord Fairfax District Board of Health Documents and will comply with the regulations required at the event.

BOARD OF HEALTH

Permitting Requirements

The Board of Health requires all establishments to have a health permit. Any establishments without a current VA/Lord Fairfax Health department permit MUST apply for a temporary permit; the application for the event will need to be submitted no later than March 17, 2025.  The application is in the documents for downloading; to download please right click and "Save As."

Hand Washing, Sanitation and Proper Food Handling

All establishments must comply with the regulations put forth by the health department.  All information is available in the provided documentation from the Health Department. PREPACKAGED FOOD does not require hand washing or sanitation at the vendor site, as there will be no additional food prep on site. ALL food must be held at safe temps for service and all regulations set forth by the Health Department are required of all participating restaurants and food vendors. 

OPERATIONAL SUGGESTIONS (including, but not limited to):

- Prep all food at the restaurant to allow for just plating and/or heating on site.

- Keep the offering simple without many components, which may require additional attention per the Health Department.

- Keep proper temperature holds in mind when creating the menu item for the day.

- Pre-package your taste, if possible, for ease of execution on site.

ADDITIONAL QUESTIONS

For any further questions pertaining to safe food practices, the Health Department and event participation please contact:

Wayne Clyburn
Environmental Health Specialist Sr.
Frederick-Winchester Health Department
107 N. Kent St., Suite 201
Winchester, VA 22601
Main: 540-722-3480
Direct: 540-771-3031
Fax: 540-722-3479

[email protected]

Billing Information

  • Visa
  • Mastercard
  • American Express
  • Discover
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